Privacy Policy

Introduction

This privacy policy explains how South Normanton, Alfreton and District Amateur Radio Club ("SNADARC", "we", "us", "our") collects, uses, and protects personal data submitted through this website (www.snadarc.com).

This policy applies only to data collected via this website. It does not cover personal data processed in connection with club membership, which is governed by a separate membership privacy policy.

We are committed to protecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Data Controller

The data controller for personal data collected through this website is:

South Normanton, Alfreton and District Amateur Radio Club (SNADARC)

If you have questions about this policy or wish to exercise your data rights, please contact us using the contact form on our website.

What Data We Collect

When you use the contact or enquiry forms on this website, we collect the following personal data:

• Your name
• Your email address
• The content of your message

We do not collect any other personal data through this website. We do not use cookies for tracking or analytics purposes. We do not use any third-party analytics services.

How We Use Your Data

We use the personal data you provide solely for the purpose of responding to your enquiry or message. This includes:

• Reading and responding to your message via email
• Following up on rally-related enquiries where relevant

We will not use your data for marketing, share it with third parties for their own purposes, or use it for any purpose other than responding to your enquiry.

Lawful Basis for Processing

We process your personal data on the basis of legitimate interests (Article 6(1)(f) UK GDPR). Our legitimate interest is to respond to enquiries submitted through our website. We have assessed that this processing does not override your rights and freedoms given the limited nature of the data and the fact that you have voluntarily submitted it to us.

How We Store Your Data

When you submit a form on this website, your message is sent directly to us via email. We do not store form submissions in a database on this website.

Your message is retained in our email system for as long as necessary to deal with your enquiry, after which it is deleted. We do not retain personal data longer than necessary for the purpose it was collected.

Third-Party Services

This website uses the following third-party services:

• hCaptcha — to protect our contact forms from spam. When you submit a form, hCaptcha may process your IP address and browser information to verify you are human. hCaptcha's processing is governed by their own privacy policy.
• OpenStreetMap — to display maps showing our venue location. When the map loads, your browser requests map tiles from OpenStreetMap's servers, which may log your IP address. OpenStreetMap's processing is governed by their own privacy policy.

We do not use any advertising networks, social media trackers, or analytics services on this website.

Your Rights

Under the UK GDPR, you have the following rights in relation to your personal data:

• Right of access — you can request a copy of the personal data we hold about you.
• Right to rectification — you can ask us to correct inaccurate data.
• Right to erasure — you can ask us to delete your personal data.
• Right to restrict processing — you can ask us to limit how we use your data.
• Right to object — you can object to our processing of your data.
• Right to data portability — you can request your data in a portable format.

To exercise any of these rights, please contact us using the contact form on our website. We will respond to your request within one month.

Complaints

If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

https://ico.org.uk/make-a-complaint/
Telephone: 0303 123 1113

Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated "last updated" date. We encourage you to review this page periodically.